Personal Data

INFORMATION CLAUSE

In accordance with Art. 13 par. 1-2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter "GDPR"), we inform you that:

I. The Administrator of your personal data is Artus spółka z ograniczoną odpowiedzialnością (Tax Identification Number NIP 8792678146, National Court Register KRS 0000554716) with its registered office at ul. M. Skłodowskiej-Curie 75, 87-100 Toruń.

II. Regarding the protection of your personal data, you can contact the person responsible for data processing in the company via email: biuro@artus.com.pl, by phone at +48 56 645 35 24, or in writing to our registered office address indicated in point I above.

III. Purposes and legal bases for processing. We will process your data:

for the purpose of concluding a purchase/sale agreement (commercial activity) (based on Art. 6 par. 1 point b GDPR).

for the purpose of executing and based on a purchase/sale agreement, once it has been concluded (based on Art. 6 par. 1 point b GDPR).

for reporting purposes, fulfilling legal obligations imposed on us by law (e.g., tax settlements, official inspections) (based on Art. 6 par. 1 point c GDPR).

for archival purposes, which is the realization of our legitimate interest in securing information in case of a legal need to demonstrate facts and prevent data loss due to random events (backup copies) (based on Art. 6 par. 1 point f GDPR).

for the purpose of potential establishment, investigation, or defense against claims, which is the realization of our legitimate interest in this regard (based on Art. 6 par. 1 point f GDPR).

for analytical purposes (better selection of services to meet our Clients' needs, general optimization of our products, optimization of service processes, building knowledge about our Clients, financial analysis of our company, etc.), which is the realization of our legitimate interest in this regard (based on Art. 6 par. 1 point f GDPR).  

for the purpose of offering you our products and services directly (direct marketing), including tailoring them to your needs, i.e., profiling, which is the realization of our legitimate interest in this regard (based on Art. 6 par. 1 point f GDPR). The Company does not process data for purposes requiring the data subject's consent (such as marketing of third-party goods and services).

IV. Right to object
You have the right to object at any time to the processing of your data that is processed based on legitimate interest. We will cease processing your data for these purposes unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or if your data is necessary for the establishment, exercise, or defense of legal claims. You have the right to object at any time to the processing of your data for direct marketing purposes. If you exercise this right, we will cease processing data for this purpose.

V. Data retention period. We will store your data for the period:
Your personal data resulting from the conclusion of an agreement will be processed for the period during which claims arising from the agreement may be asserted, i.e., for a period of 5 years. Due to the technical constraints of accounting software, complete deletion of data is not feasible. After the processing period expires, your data will be marked as inactive, and its processing will be restricted solely to archival purposes. If an agreement is not concluded within three months of us presenting you with an offer, your personal data related to the offer for this agreement will be immediately deleted, with the exception of data needed for direct marketing (contact details). We may process data for the direct marketing of products and services until you object to its processing (formally or factually, e.g., by unsubscribing from a newsletter) or we determine that it has become outdated.

VI. Data recipients
Your personal data may be transferred to:
a) Institutions specified by law, e.g., the Tax Office, ZUS (Social Insurance Institution), or others.
b) our subcontractors (processing entities), e.g., accounting firms, law firms, IT companies, marketing agencies, debt collection agencies, transport companies, based on data processing agreements or terms of service.

VII. Rights of data subjects:
In accordance with GDPR, you have the right to:
a) access your data and receive a copy of it
b) rectify (correct) your data
c) erase, restrict, or object to its processing
d) data portability
e) lodge a complaint with a supervisory authority

VIII. Information on the voluntary nature of data provision
Providing data is:
a. voluntary (to enable direct marketing, e.g., by subscribing to a newsletter)
b. necessary to conclude an agreement or to achieve another purpose related to processing (e.g., to send an inquiry that may lead to the conclusion of an agreement)

IX. Automated decision-making
We inform you that in our commercial activities, we do not make decisions in an automated manner, and your data is not profiled.